Logging a new lead
Speak ⚡ recommended
New lead, James from Vertex Group, interested in office signage, referral from a client, follow up next Monday, deal value 15000
Type
new lead james from vertex group office signage referral followup next monday deal 15000
Mix
Step 1 — speak or type the main details:
New lead, James from Vertex Group, office signage, referral
Step 2 — system shows confirmation screen. Type or paste anything missing: phone +1 212 555 0198
email james@vertexgroup.com
Step 2 — system shows confirmation screen. Type or paste anything missing: phone +1 212 555 0198
email james@vertexgroup.com
Always include
from between the contact name and company — it removes any ambiguity for the AI. A confirmation screen appears before anything is saved — that's your chance to add phone numbers or emails by typing or pasting.Updating a deal
Scenario 1 — Moving the pipeline stage forward
Speak ⚡ recommended
Update Vertex Group — status is Quoted, deal value 25000
Type
vertex group quoted deal 25000
Scenario 2 — Filling in details you missed earlier
Speak ⚡ recommended
Update Vertex Group — contact name is James Carter, phone is plus one two one two five five five zero one nine eight
Type
vertex group contact james carter phone +1 212 555 0198
Mix
Speak the update, then paste the number at the confirmation:
Update Vertex Group, contact name is James Carter
At confirmation screen, paste: phone +1 212 555 0198
At confirmation screen, paste: phone +1 212 555 0198
Scenario 3 — Client responded to your quote
Speak ⚡ recommended
Pinnacle Retail came back — they want to negotiate on price, they're asking for a ten percent discount
Type
pinnacle retail in negotiation, client asking for 10% discount
Status, deal value, contact details, quote number and follow-up date can all be updated in one message. Use voice for longer updates — it's faster than typing a full sentence.
Adding notes
Speak ⚡ recommended
Add a note to Vertex Group — client asked for two design variations by Thursday and mentioned their board meets on Friday
Type
note vertex group — client wants 2 design variations by thursday, board meets friday
Voice works especially well for longer notes — just talk through what happened on the call and the system captures it all. Notes are visible to anyone the deal is shared with.
Setting a follow-up
Speak ⚡ recommended
Follow up with Vertex Group next Wednesday
Type
vertex group followup next wednesday
Speak
Remind me to call Maria on Friday
Type
remind me call maria friday
This updates the deal's follow-up date and you'll be reminded in your morning digest.
Sharing a deal with a colleague
Speak ⚡ recommended
Share the Vertex deal with David
Type
share vertex with david
You can share a deal at the same time as logging it — just add "share with David" at the end of your new lead message. David gets notified immediately and has full access to view and edit the deal.
Marking as Won or Lost
Speak ⚡ recommended
We closed Vertex Group, deal value 80000
Type
vertex group won deal 80000
Speak
Pinnacle Retail is lost — they went with a competitor
Type
pinnacle retail lost
When marking Lost, the system will show quick-tap buttons to capture the reason. No typing needed.
Archiving a deal
Speak
Archive the Pinnacle Retail deal
Type
archive pinnacle retail
Nothing is ever deleted. Say
"reopen Pinnacle Retail" anytime to restore it to your active list.When the same client has multiple deals
Speak
Update 0011 — status is Quoted
Type
0011 quoted
Speak
Add a note to 0024 — client requested a revised layout
Type
note 0024 client wants revised layout
Use the last four digits of the Record ID and the system finds the right deal instantly. You can say the company name after for your own reference — the system doesn't need it, the number is enough.
Not sure of the number? Say
"show Vertex Group" and the system lists all their deals with IDs.Use the shortcut buttons — they're instant
📋 My Leads
Your full active leads list
🎯 My Summary
Your target and progress, pipeline, won and lost — and which products they were
⚠️ Overdue
Deals where the follow-up date has passed and no new date has been set
🏆 Won Deals
All your closed and won deals
🔎 Lookup Deal
Find any deal by client name or Record ID — part of it, or a typo, is fine. Tap ✏️ Edit this deal to update it by text or voice
📡 Signal Score
Your deals ranked by closing potential — scored from your activity and your team's winning patterns
❓ How To Use
Full usage guide sent to your chat
Shortcut buttons are instant — results appear immediately with no waiting. Use them whenever you can instead of typing the same request each time.